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Appointment Slots

Using appointment slots

The appointment slots feature lets you set one period of time on your calendar, divided into available time slots for people to reserve. For instance, professors can have their students reserve time during office hours each week, or the library could let anyone visiting their website schedule an appointment for a room during a set time period.

Note that in order to reserve one of your appointment slots, people will need to have a Google Calendar account themselves. But it's free and easy for them to create an account, so don't let that stop you from creating appointment slots!

This is a handy tool with many possibilities. Read on to learn how to set up and start using it.

Set up appointment slots

Sign in to your Georgia Southern Google account and go to your calendar
Make sure that you're in Week view or any Day view, since the appointment slots can't be created when you're using any of the other Calendar views.
Click anywhere in the calendar grid. In the event bubble that pops up, click Appointment slots.
Indicate the details for the appointment slots using these fields:

What: Enter a short title for the appointment slots, like 'Professor Brown’s Office Hours.'
Calendar drop-down menu: Choose the calendar in which you'd like to create the appointment slots.
Offer as a single appointment: Select this button if the entire time will be used for one appointment.
Split into smaller slots: Select this option if you'd like to allow multiple appointments to be scheduled during the block of time. Simply select and indicate the duration for each appointment (in minutes) in the text box to the right.

If you're all finished, click Create slots on the bubble, or continue to the next step to add more details to your appointment slots.
Click Edit details to open the appointment slots details page and add more information, such as a location or description, or to make the appointment block repeat. To make the appointment block recur, click the Repeat checkbox to choose your settings. Read more about repeating events.
If other people should be present during the appointment slot, you can invite them using the Add Guests field. For instance, a professor may want their assistant to be there during office hours and could invite them using this feature.
Note: Anyone that you add here will be invited to every individual appointment throughout the block of time, and will also receive an email each time someone reserves an appointment. To show the event to people who might reserve an appointment slot, give them the appointment page's URL that's listed at the top of the event details page
When you're finished, click Save.

You're all set up! Your appointment block will display as a single event on your calendar and the calendars of any invitees. You'll be able to distinguish the appointment block from other events by its striped pattern. Once actual appointments are booked, they'll appear as regular events overlapping with the striped appointment block.

Booking Appointments (visitors)

To let people start booking appointments, simply direct them to the appointment page.

** You can find the URL for your appointment page at the top of the set-up page, which you can access via the Edit details link.

Visitors to this page will see a calendar showing the available appointments. They’ll also see their own calendar overlaid on the appointment page, making it easy to see what times work for them.
To book an appointment, visitors simply click one of the available appointment buttons and click Save. Visitors can also edit other fields in the popup to make changes to the title, location, and event description.
Appointments that have been booked won’t be visible to future visitors to the appointment page.
Attendees can cancel their appointment by deleting or declining the event on their own calendar, which will appear as a decline on your calendar. The appointment then becomes bookable for future visitors to the appointment page.

To get the most out of Google, some businesses can add aGoogle My Business (GMB) appointment URL, or “local business URL,” to their listings.

These appear on your Google business listing and link to specific actions like online orders, reservations, or appointments, making it easy for customers to take action directly from Google Search or Maps. Think of it as a “call to action” link or button.

Using Google My Business, businesses can add appointment URLs for specific actions, including:

Booking an appointment
Placing an order
Making a reservation
Searching for items
Viewing a menu or list of services

In some situations, the URL comes in the form of a button at the top of a listing that encourages customers to “Find a table,” “Book a room,” or “Schedule an appointment.”

How to Add a Google My Business Appointment URL

Adding an appointment or local business URL to your GMB listing can help drive conversion and attract searchers to your business location. Here’s how to add URLs to your listing:

Step 1: Sign into GMB

Business must be listed on Google My Business and verified by Google. Those without an account can learn the basics of GMB byreading our how-to guide.

GMB accounts with multiple locations will have to click on a specific location to manage, add, or update its appointment URLs.

Step 2: Add the URLs

The next step is to click on the URL section, which is marked by a small icon of the Earth.

A series of empty text fields will appear. Here, you can add URLs from third-party sites. Hit the “Apply” button when you’re finished.

The number of available URL slots will vary depending on the business’s category.

How to Use Reserve with Google to Create a Local Business URL

Apart from adding URLs to GMB, restaurants, activities and event providers, and beauty and fitness locations can take advantage of the Reserve with Google service. This allows customers to book appointments directly through the Google business listing.

In order to join the program, you need to add and update your business information using any of the third-party reservations or scheduling sites that have a partnership with Google.

There are currently70+ websites that have Reserve with Google partnerships, including Bookatable, Booksy, and Appointy, among many others.

Why Your Appointment URL Appears Automatically

In some cases, some businesses will see an appointment URL added automatically to their listing. This is a result of one of two things:

Google has a partnership with a third-party service provider
Your business has a partnership with a third-party provider.

If your appointment URLs are added and updated automatically via third-party providers, you won’t be able to remove or edit the links through Google My Business. Instead, you should contact the support or technical teams of the third-party provider to remove or edit information in the appointment URL.

Example of Google Partnership with Third-Party Provider

One of the major Google partnerships is with OpenTable.Businesses with an OpenTable listing can allow customers to make reservations directly from Google Search or Maps.

Depending on their choice of OpenTable’s products, businesses might have to pay more for each reservation if it’s placed on Google instead of OpenTable.

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Example of Business’s Partnership with Third-Party Provider

GMB local business URLs can automatically appear if a business has an established relationship with a third-party provider: for example, an online reservations platform or an online appointment booking system.

Examples are often seen in hotel listings on Google, where customers can book a room when searching for a specific hotel. Typically, Google shows different prices taken from various third-party providers, local directories, and business review sites.

Boost the Performance of Your Google My Business Appointment URL

Just because the “Find a Table” or “Book a Room” is on a listing doesn’t mean that people will immediately click it.

Businesses will need to do more with their listings to attract customers.

This includes adding as much information as possible. Include detailedGoogle My Business descriptions and categories so that Google can better understand the business and provide better matches for search queries on Google Maps and Search.

Google Appointment Slots Without Google Account

Adding photos can also make a listing more attractive. The right photos for a business can bring more customers. Prominent businesses might even include photos from past customers in their listings.

Google Form Appointment Time Slot

Reviews are perhaps the most important factor in any listing, especially on Google. An online reviews survey showed that63.6 of consumers will check reviews on Google before visiting a business. Businesses should be asking fordetailed reviews and ratings, which can also help with search rankings.

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With enough reviews, photos, and other information readily available, customers can make an informed decision when they make a reservation through your Google My Business local business or appointment URLs.